Dacopan project                                MEETING MINUTES
                                               Mar 11th, 2004

Meeting

    Mar 11th, 2004, at 8:15

    Department of Computer Science, room C474


Attendance

    Alejandro Fernandez Rey
    Carlos Arrastia Aparicio
    Jari Aarniala
    Jarkko Laine, secretary
    Jonathan Brown, chairman
    Turjo Tuohiniemi, instructor
    Vesa Vainio

Absent

    nobody was absent


1. Start

    Mr. Brown started the meeting at 8:20.


2. Assessment of the situation

    This was the second design meeting. Some design tasks had been done
    by separate teams. A list of corrections from the review meeting had
    been compiled by Mr. Arrastia.

3. Discussion
    
    3-A: Work distribution
   
    Mr. Vainio pointed out that the hours reported by group members are 
    quite different, so it might be possible that different track 
    keeping methods are being used. It was however decided that this isn't
    anything dangerous, as the hours are used just for course statistics.

    3-B: Visit to Petrozavodsk

    Inkeri Verkamo visited the meeting at 8.30 to present herself and give
    a short presentation about the trip to Petrozavodsk in May. The 
    following information was given by her:

       - Mrs. Verkamo will arrange the train tickets and visas for the 
         whole group.
       - Helsinki - St.Petersburg is traveled by day so that the train leaves
         Helsinki early in the morning on May 2nd.
       - St.Petersburg - Petrozavodsk is traveled at night time in 4 person
         cabins. The train arrives at Petrozavodsk early in the morning.
       - The trip back goes similarily so that we arrive at Helsinki on 
         May 13th.

       - For the visas each group members should bring

            * their passports
            * the filled visa application forms
            * one photo
            * a photocopy of a travel insurance (and get an insurance if 
              doesn't have one)
            * the filled travel insurance form

         to Mrs. Verkamo some time specified later (around Easter). Mr. Brown
         should also fill a special form required from U.S. citizens.

       - The university of Helsinki pays for the train tickets and visas
       - The university of Petrozavodsk arranges accomodation, but we have to 
         buy food by ourselves. The university of Petrozavodsk also pays a 
         scolarship of 500 rubles for each student.
       - Mrs. Verkamo promised to ask Mr. Korzoun about how much food costs
         in Russia so that we will know how much money to take with us.
          

     3-C: Requirements Specification     

     The corrections to the requirement specification were discussed and
     the task of making the changes discussed in the review meeting was 
     divided to the group members (see action points). It was also decided 
     that Mr. Brown will skim through the document and do some spellchecking. 
     The comments from Mr. Kojo will be handled by Mr. Laine with help from 
     Mr. Brown and Mr. Arrastia.

     It was also decided that as an act of sending something concrete to the 
     Petrozavodsk group, we will send the notes from Mr. Kojo by traditional 
     mail to Petrozavodsk once the changes stated in it have been made. Mr.
     Tuohiniemi will take care of actually mailing the document.


     3-D: Design

     Some preliminary design work had been divided to group members in the 
     meeting before the review meeting and the ideas from this work was 
     discussed passionately in the meeting. No actual decisions were made.

     The items discussed were:

        - Mr. Brown and Mr. Laine presented an idea of an animation scenario
          editor. The idea was concidered as too much extra work by most 
          of the other group members. 

        - Mr. Aarniala, Mr. Arrastia and Mr. Fernandez presented some ideas 
          about the data structures. 

        - Mr. Vainio had prepared a class diagram that was discussed actually 
          only after the meeting during lunch.

4. Action points

    Mr. Aarniala:
        - Do the changes to the section 2 of the requirements specification
        - Start writing information about the coding conventions to be 
          used in the project.

    Mr. Arrastia:
        - Changes to sections 1 and 5

    Mr. Brown:
        - Spellcheck the requirements specification document
        - Work on the changes by Mr. Kojo

    Mr. Fernandez:
        - Changes to section 4

    Mr. Laine:
        - Changes to section(s) 3 (and 9)
        - Work on the changes by Mr. Kojo

    Mr. Vainio:
        - Changes to section 7


5. End

    Mr. Brown ended the meeting at 10:30

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